Services

In maintaining accurate records of the academic progress of students, the Registrar’s Office is responsible for interpreting and enforcing Academic Policies as described in the Student and Campus Handbook.

It also provides statistical and individually identifiable information to appropriate persons at SFAI and to federal and state accrediting agencies and other organizations according to regulations subscribed to by accredited schools in higher education.

Transcripts

San Francisco Art Institute works with the National Student Clearinghouse for official transcript orders. Transcripts may be ordered online.

Transcript requests will not be processed if the student has an outstanding obligation (i.e. Financial Hold, Library Hold, etc.) with SFAI. Students must clear any outstanding obligations with the appropriate offices.

 

Processing Time/Fees

Regular Processing: $5 per transcript; processed within 5 business days
Rush Processing: $5 per transcript, plus a rush fee of $10 per destination; processed next business day (rush processing does not include express/rush delivery; delivery options must be selected separately)

 

Please note:

In addition to the transcript fee, there is a $2.25 processing fee per destination.
Transcripts held for grades or degree postings will not be processed until after grades and/or degrees are posted (generally 4–6 weeks after the end of a semester).
For students who attended SFAI prior to the year 2000, additional processing time may be required.

 

Delivery Options

Electronic PDF: After processing, your transcript recipient will be emailed a link to a secure Internet page where they can retrieve your official transcript. Upon delivery of that email notification, your credit card will be charged. The National Student Clearinghouse will guarantee that your recipient is notified that your transcript is ready for retrieval at the email address you provided when you placed the order; however, we cannot be responsible for whether or not your recipient retrieves or accepts the transcript. Because this is a new technology service, we suggest you contact your recipient in advance and verify they are willing to accept your transcript via this delivery method
Express Mail: After processing, transcript will be sent to the recipient for receipt on the next possible business day
Hold for Pickup: After processing, transcript will be available for pickup at the Registrar's Office
Mail: After processing, transcript will be mailed to the recipient via regular First-class US mail

Contact the Registrar’s Office at 415.749.4535 or registrar@sfai.edu with questions.

 

Certificate of Graduation

A Certificate of Graduation verifies your degree and is sealed and signed by the Registrar's Office. To request a certificate at $5 per copy, download a Certificate of Graduation Request Form. Certificates take up to ten business days to process from the date of confirmed payment.

 

Enrollment Verification

An enrollment verification verifies that a student is enrolled in the term of which they request an enrollment verification. Enrollment verifications are typically used by students when students are applying for childcare and food stamp services and student loan deferments. Enrollment verifications take up to 24 hours to process. Please indicate a receiving fax or mailing address or if you would like to pick up the verification from our office on the Enrollment Verification Form.

 

Diplomas

Diplomas are available five to seven weeks after the spring term for students whose final term is the fall or spring semesters. For students whose final term is in the summer, diplomas are available five to seven weeks after the summer term. Diplomas bear the student's name as indicated on the student's Petition to Graduate Form.

A Replacement Diploma can be ordered for $65. To request a Replacement Diploma, download the Diploma Order Form. If you are a senior, planning to graduate, you need only to fill out the Petition to Graduate Form - not the Diploma Order Form.

Diplomas are sealed and signed by the SFAI President, Dean of Academic Affairs, and the Chair of the Board of Trustees.

 

Apostilles

An apostille is an international certificate honored by countries subscribed to the Hague Convention. The Registrar’s Office can help facilitate your apostille request at $45 per document. An apostille can be affixed to a certified copy of a transcript, certificate of graduation, or diploma. You may send your original diploma for our use, but you must order all other documents with us to ensure legal validity and pay additionally for the corresponding charge—$5 for transcripts and certificates of graduation, and $65 for a replacement diploma.

To obtain the apostille, our office takes copies of the academic documents to a notary, who certifies the copies. We then mail the certified copies to the California Secretary of State, who supplies the apostille. In our experience, it is best for each type of document to have its own apostille—for example, one apostille for a copy of a transcript, and one for a copy of a diploma.

To request an apostille, please complete an Apostille Request Form and follow these steps:

Download and complete the Apostille Request Form along with the request forms for other documents you need to order, such as a Transcript, a Certificate of Graduation, or a replacement diploma.
Submit the request forms and a self-addressed, pre-paid parcel by mail or in-person at the office.
If you are providing your original diploma for us to copy, provide a second parcel in which we can mail back your original diploma after we make a copy of it in our office. We validate the document with our records prior to taking the copy of the diploma to the notary. You may provide your own label to track your original diploma in the mail. Make sure you note the tracking number before sending the label to our office.
The apostille process takes a minimum of 20 business days.

For more details, or if you want to submit the request yourself, visit the apostille section of the California Secretary of State’s website.

Privacy Rights

Notification of rights under the Family Educational Rights and Privacy
Act of 1974

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. Please see the FERPA Release Form to release appropriate student records.

 

The rights are as follows:

  • The right to inspect and review the student’s education records within forty-five days of the day SFAI receives a request for access. Students should submit written requests that identify the record(s) they wish to inspect to the Registration and Records Office or to the Dean of Academic Affairs. The Director of Registration and Records will make arrangements for access and notify the student of the time and place where records may be inspected. If the records are not maintained by the SFAI administrator to whom the request was submitted, that administrator shall advise the student of the correct administrator to whom the request should be addressed.
  • The right to request the amendment of those student education records which the student believes to be inaccurate or misleading. The student should write the SFAI official responsible for the record, clearly identify the part of the record he or she wants changed, and specify why it is inaccurate or misleading.
  • If SFAI decides not to amend the record as requested by the student, SFAI will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.*
  • The right to file a complaint with the US Department of Education concerning alleged failures by SFAI to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

           Family Policy Compliance Office
           US Department of Education
           600 Independence Avenue, SW
           Washington, DC 20202-4605

 

*An example of an exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by SFAI in an administrative, supervisory, academic, research or support staff position; a person or company with whom SFAI has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, SFAI can also disclose education records without consent to officials of another school in which a student seeks or intends to enroll.